This Policy explains what personal information Events Plus Management and its properties (known in this Policy as “we” or “EPM“) collect and how we use it. Please read it carefully.
Generally, we collect information about you if you create an account, from your purchase of tickets, when you email or call us, or from box office purchases operated or administered by us, and when you use our websites, apps and social media. We use that and other information to provide better services, marketing and support to you and our other customers (including by analysing your information to provide you with a personalised experience).
When you, for example, create an account, purchase tickets, download one of our apps or contact us on the phone, you are thereby granting us permission to use your personal information, including email address, phone number, other contact information and pertinent dates to contact you. We may share your information with our Event Partners, Exhibitors and Vendors, and may share your information with other third parties.
We collect your information in different ways
Directly from you. For example, if you register for an event, create an account, enter a competition or free prize draw, download an app or buy tickets, post a comment on our websites, ask us a question, email us, or interact with us on social media.
From third parties. For example, if you choose to use an integrated social media feature on our websites or apps, the third-party social media site will give us certain information about you. This could include your name and email address. Your activities on our sites and apps may be posted to the social media platforms.
We use the following information for the purposes described in this Policy:
Your contact and account information. We may store contact information you provide to us (e.g. name, address, phone number, email, country of residence, preferred language) when you subscribe to any of our lists, buy, access, or reserve a ticket, and/or participate in our competitions or promotions.
Your payment and billing information. We do not ever store any payment information about you whatsoever, on any platform. Payment for booth displays or tickets is processed by third-party credit card companies or banks. This information is NOT stored on any system owned by us and is not available to any third parties, ever. Depending on which product or ticket you purchase, we may store your billing address in our invoicing system.
Information you post online. For example, we may store information you post on our website or on a third-party social media site to which we have access (including reviews you post or surveys you complete). For example, if you post a review about us or a comment on Instagram or Facebook. When you post information online, you must not infringe the rights of others (including privacy rights) and you should be aware that others may use, tag and/or re-publish your information in ways that you might not expect (including in ways that are unlawful). You understand that we and others (including our Event Partners, Exhibitors and Vendors) may use and re-publish any data (including reviews and comments) you post online publicly, on our website, or when using apps or social media tools.
Information on your preferences. We may collect information about events you like or products you buy or enquire about (e.g. as part of a survey or from your review of an event). We may also store information on interests and demographic categories you give us during your interactions with us, in order to provide you a better service, and to provide you with more focused information. For example, if you buy tickets to a certain event, and lots of people who went to that show also bought tickets for a second event, we might send you information about that second event.
Information from other companies. We may store information (e.g. your interests, purchases and household type or any information necessary to satisfy your request or fulfil your order) provided by you to us, or by other companies including our Event Partners, Exhibitors and Vendors. We may also add information to your details which we have obtained from other companies or sources. For example, we may cross check the accuracy of the information we hold with other databases, or we may add demographic information. Much of this data is created using publicly available sources such as the edited electoral register, or a publicly available postal address list, or is derived from market research such as consumer panel surveys.
Website usage information. If you use our websites, we may collect anonymous information about the browser and device you’re using, or your IP address (this is a number that identifies a specific network device on the internet and is required for your device to communicate with websites). We might look at the referring website that steered you to us, what you did and didn’t do or click on once you were on our site, or what site you link to from our website. This data is typically aggregated using Google Analytics. You may limit the information that Google Chrome (and other browsers) collect about you online. Please read this to learn more.
Other information about your interactions with us. For example, if you interact with us via a box office, email, telephone or social media (e.g. Facebook).
To provide you with products, services, account information and support. For example, we might use your email address or last name to confirm your registration for an event. If you give us your friend’s information, we will use it to provide only the services you request from us. (Such as checking their registration for a ticket.) Before you give us a friend’s information, please do make sure that you have your friend’s permission to share that information with us.
To send you communications in connection with your transaction, and events you attend. For example, we might send you emails about your account or a ticket purchase or ask you if you would like to review an event you attended. We might also contact you about this Policy or any of our other policies or terms.
To identify trends and interests. We use aggregated information to get to know what our audience’s preferences might be, so we can improve our offering to you, and so that your experience with us is more relevant and personal. We may combine information we get from you with information about you we get from third parties, including to analyse customer behaviour.
To monitor and improve our products, services, and websites. We analyse aggregated information to improve our understanding of our customer base in general. We do this so that we can make better decisions about our services, advertising, products and content, based on a more informed picture of how our customers use our current services, and to provide you with a more customised experience.
To prevent or detect unlawful behaviour or to protect or enforce legal rights. For example, we may use your information to prevent ticket touting, misuse of our intellectual property (e.g. our or our Event Partners’, Exhibitors’ and Vendors’ brands), or fraud (including credit card fraud and fraud we think has happened during a sweepstakes or promotion or at an event) or other crimes.
For security purposes. We may use your information to protect the security of our company, employees, our customers, third parties and/or our/their property (including any events you may attend and our websites) as permitted by law.
For market research purposes. We may contact you as part of market research we are carrying out. You may always choose not to participate.
To provide you with tailored advertising and online behavioural advertising. We may work with other companies to show you advertisements we think you may find relevant and useful. This may include advertisements displayed on our own websites or apps, or advertisements from us displayed on other companies’ sites or the content of our emails. The advertisements you see may be based on information collected by us or third parties and/or may be based on your activities on our websites or third party sites. This is often called ‘online or third party behavioural advertising’.
For marketing purposes. If you have agreed, you may be contacted by us by email, text message, telephone or other means with information or offers regarding our upcoming events, products or services (including newsletters). We may also send you information or offers on behalf of other businesses, but when we do this, we do not ever give those businesses your name and address.
As otherwise permitted by law. In limited circumstances, we may also use your information for other purposes where permitted by law.
When you create an account, purchase tickets, or download our apps, you thereby grant your consent for us to collect, process or use your personal information for specified purposes.
If you wish to withdraw any consent you have provided to us for such use of your personal information, please contact us or tell us about your preferences using the methods described in this section.
You understand that if you choose not to give us consents, or if you withdraw consents, you may not be able to take advantage of one or more features we offer.
In addition to contacting us, you can opt out in the following ways:
You can opt out of receiving marketing communications including newsletters. To stop receiving marketing communications, follow the links provided in any communication, and change your preference or follow the instructions in any promotional message you get to simply unsubscribe. It may take about ten days to process your request. Don’t worry! Even if you opt out of getting marketing messages, we will still be sure to send you transactional messages. For example, we may still contact you about your orders, invoices, tickets, and receipts for purchases.
You can change your marketing preferences with an Event Partner (e.g. opt out of receiving marketing e-mails from Event Partners, Exhibitors and Vendors) by contacting that Event Partner directly, or by following the instructions on any messages they send to you to simply unsubscribe.
Within the Events Plus Management family of companies. We may share any or all of your information with our group companies for any of the purposes referred to in this Policy. This includes Fraser Valley Continuing Education, The Fraser Valley Wedding Festival, The Westcoast Small Home Expo, The Westcoast Wellness Show, and others.
Selected third parties. Because by your purchase, you consented to be contacted by email or other means by selected third parties such as our Exhibitors, we may provide your information to these third parties, and these third parties may use this information for their marketing or advertising purposes. You can simply unsubscribe at any time.
Our third party service providers. We may share your information with third parties so that they can provide services to us (e.g. a booth services provider, a courier who delivers your products to one of our events, a venue where one of our events is hosted, and so on), but where we do this, we will put in place a written agreement protecting your information.
Our Event Partners, Exhibitors and Vendors. We may share any of your information with our Event Partners, Exhibitors and Vendors so that they can run the event for which tickets have been purchased, where necessary to fulfil the order, provide support to customers, and for any other purpose described in our Event Partners’ privacy policies (including marketing). You should read their policies to learn how they treat your information.
Third parties who provide goods and services purchased by you. Your information may also be shared with relevant third parties offering goods and services you have purchased through our website (e.g. ticket insurance or event t-shirts or other merchandise) so that they can process and fulfil your orders (including by contacting you).
If we think we have to in order to comply with legal or regulatory requirements or to protect ourselves, our Event Partners, Exhibitors and Vendors or third parties. Where required by law, we may also share information requested by a government agency, police service, or other authorised body or organisation, to protect or enforce our rights or the rights of our Event Partners or third parties, or in the detection and prevention of fraud (including credit card fraud and fraud we think has happened during a sweepstakes or promotion or at an event) and other crimes.
Any successor to all or part of our business. Where permitted by law, we may give a successor your information to use for the purposes set out in this Policy – and we may also give a potential successor this information – but only where we have taken reasonable steps to ensure the security and confidentiality of that information.
Our sites and apps are not intended for children.
Our sites and apps are meant for adults. We do not knowingly collect personal information from children. If you are a parent or legal guardian and think your child has given us information, please contact us.
We use standard security measures
We have security measures in place to protect your information. The standard security measures we use will depend on the type of information collected. However, the Internet is not 100% secure. We cannot promise that your use of our sites will be completely safe. We encourage you to use caution when using the Internet. This includes not sharing your passwords.
You can deal with us anonymously in certain circumstances
When creating an account or making a purchase from us, we typically ask you to provide your name, an email addresses and a password. To use our website or social media, you do not have to provide us with your real name or an email address that identifies you, but if you wish to use that contact to buy tickets, we will need to know your real name and billing details so we can process your transaction.
If you contact us with a general query you can also do so anonymously, but if you wish to discuss your account with us, we will ask for information to identify and verify your account.
We may store your information with software or service providers who conduct their business in other countries
The transfer of your information for use in line with this Policy may involve the transfer of your information to other countries (including outside Canada and the USA). For example, we may use an email or database services provider who hosts their technical support department overseas. The laws of other countries to which your information is transferred may not provide the same level of protection for your personal information as the law of your home country. We do, however, put in place appropriate technical and contractual protections for your personal information in accordance with applicable laws.
Feel free to contact us if you have any questions, complaints or require a copy of information we hold about you
If you have any questions or complaints about this Policy or any privacy concerns, or would like to request copies of the information we hold about you, please contact us at firstname.lastname@example.org. Please do not include your credit card number, other financial or sensitive information, or any passwords in your email.
To correct, amend or update information you have given us, or in order to withdraw a consent you have given us you can contact us via this information or the links in any email sent from us.
What we will do if there is an update to this policy
From time to time we may change our privacy practices. We will notify you of any changes to this Policy as required by law. We will also post an updated copy on our website. It will have a different date and version number from the one set out below. Please check our site periodically for updates.
Who we are
We are Events Plus Management Ltd, and its group companies. Last Updated: 11th of January 2023, Langley BC Canada.